Chairs and Speakers

Guide for your presentation in CINP 2024 Tokyo

Conflict of Interest (COI) Disclosure

In compliance with CME/CPD requirements all speakers/oral presenters and poster presenters must disclose any conflicts of interest (COI).

For oral presentations
On the first slide used in your presentation, include your name and the title of your presentation, and insert a slide disclosing any conflicts of interest on the second slide following the first title slide. Please download and use the slide template below.

For poster presentations
Download the template below. Print out the relevant template with the required information and bring it to the venue. On the day of your presentation, pin the printed conflict of interest document you have brought with you on the bottom of your poster board.

Click here to download COI Disclosure Slide Template

Oral Presentation

Oral presentations are limited to PC presentations with slide data created by Microsoft PowerPoint. All speakers of oral presentation should submit their presentation slide data to PC Preview Desk which will be located at the 2F lobby of Hall C, Tokyo International Forum (TIF) at least 30 minutes before your session begins. Also please be seated on the next-speaker’s seat 15 minutes prior to the start of the session. As far as the progression of each presentation is concerned, you are requested to comply with the instructions of the chairpersons. We ask you to please strictly observe the presentation time.

PC Preview Desk Open Hours

  • May 23 (THU)	11:30 – 17:00
  • May 24 (FRI)	7:30 – 18:00
  • May 25 (SAT)	7:30 – 17:00
  • May 26 (SUN)	7:30 – 17:00

About PC Presentation

  1. The screen installed at the venue is 16:9. Although 4:3 can also be projected, however, 16:9 is highly recommended.
  2. Please submit your PC data / own laptop to the Preview Desk at least 30 minutes prior to your presentation to check whether all the data are shown properly. PC Preview Desk: 2F lobby of Hall C, Tokyo International Forum (TIF)
  3. The supported application is PowerPoint 365 for Windows (Compatible with 2010, 2013, 2016, 2019 and 2021 versions). The equipped PC in each session room is Window 11.
  4. Create a new folder and rename it as your abstract number and name.
  5. Fonts should be used a standard default font.
  6. For Mac user, please bring your own laptop.
  7. If using movies or sounds, please inform that to operation staff at the PC Center.
  8. Please check your devises with latest antivirus software to make sure all these are free of viruses.
  9. Please be sure to bring the backup data.
  10. Please pay close attention to the privacy protection in relation to personal data in your presentation.

Bring your presentation data in USB or CD-R

  1. Acceptable portable media is USB or CD-R. Please check in advance whether the data can function normally on any PC.
  2. Submitted presentation data should be deleted after the meeting closed.

Bring your own laptop

  1. Please bring a computer capable of external output. The cable connectors used at each session rooms are type Mini D-sub 15 pin or HDMI. When it needs electric power converter, please bring your own adapter.
  2. Please check in advance whether the image output can function normally on external monitor.
  3. Please make sure to bring an AC adaptor and backup data without fail.
  4. Please deactivate the screen saver and electrical power saving function on ahead.
  5. When you finish your presentation, please pick up your own PC at the operation desk in the session room.
  6. Please bring backup data in case of emergency.

Poster Presentation

The poster session is free discussion style, therefore please stand in front of your poster and answer the questions and discuss with audiences.
Please come to the poster registration desk then register for poster presentation and pin-up your poster during a pin-up and viewing time following the table below. You are also required to show up at session room and stand in front of your poster at least 10 minutes before the start of discussion session.

Poster Size

The size of the poster pin-up board is 90 cm in width by 160 cm in height. Please prepare you poster with the title of your topics, name of presenters and affiliations in the side of 70 cm across by 20 cm high. The abstract numbers shall be prepared by the Secretariat.

Poster Presentation Venue

B1F Lobby Gallery, Glass Building, Tokyo International Forum

Poster Pin-up, Viewing, Discussion and Remove time schedule

Pin-up time Viewing time Discussion time Post-session chat time
Remove time
May 24 (FRI) 9:00 – 12:00 9:00 – 17:30 17:30 – 18:30 18:30 – 19:30
May 25 (SAT) 9:00 – 12:00 9:00 – 16:50 16:50 – 17:50 17:50 – 18:50
May 26 (SUN) 9:00 – 12:00 9:00 – 13:30 13:30 – 14:30 14:30 – 15:30

* All participants are free to access and stay in Poster venue during above open hours.
* Please register for poster presentation and pin-up your poster at least one hour before the session starts.

For Chairperson

Please come to session room and take a next chair's seat, which is installed in the front of each room at least 10 minutes before the session begins. Each presentation time has been designed. The progression and method of discussion or Q&A shall be left to the discretion of each chair, but please strictly observe the time schedule.

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